Admin Associate

Salary Range: Php 20,000 - 23,000

Responsibilities:

• Perform routine office tasks such as filing, photocopying, scanning, data encoding, and routing of documents.
• Maintain physical and digital filing systems to ensure ease of access and up-to-date recordkeeping.

• Assist the Administrative Officer in scheduling meetings, appointments, and departmental activities.
• Coordinate meeting logistics, including room bookings, materials preparation, and refreshments, when applicable.

• Respond to incoming phone calls, emails, and physical correspondence in a timely, professional manner.
• Draft, proofread, and distribute basic reports, memos, letters, and meeting minutes.

• Welcome and direct office visitors, clients, and vendors courteously and efficiently.
• Coordinate visitor access and ensure proper communication with relevant staff.

• Monitor and report stock levels of office supplies and equipment.
• Assist in ordering, receiving, and organizing office materials to support daily operations.

• Ensure all documents are handled with a high level of confidentiality.
• Maintain compliance with filing and documentation policies.

• Support logistical planning for internal meetings, workshops, and office events.
• Coordinate with external vendors or service providers when needed.

• Perform additional tasks as directed by the Administrative Officer or relevant supervisor.

Qualifications:

• Experience in a similar administrative role is highly preferred.
• Background in handling and recording financial transactions is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic office equipment.
• Familiarity with Google Workspace (Docs, Sheets) is a plus.
• Excellent organizational, interpersonal, and communication skills.
• Ability to handle confidential information with integrity and discretion.
• Can work on site in Mandaluyong.