Head of Events and Activations

Responsibilities:

Team Management and Development

• Provide leadership and guidance to the Events and Activations team, fostering a collaborative and inclusive work environment that encourages creativity, growth, and professional development.
• Delegate tasks effectively, assigning responsibilities based on team members' strengths and expertise, and providing constructive feedback and mentorship to support their growth.
• Conduct regular one-on-one meetings to provide feedback, support career development, and address any team concerns.
• Implement efficient workflows to maximize productivity and meet project timelines effectively, overseeing the entire production process from conception to completion. 
• Handle administrative responsibilities, including the development of standard operating procedures (SOPs), managing leave approvals, and participating in the recruitment process through interviews.
• Act as a liaison between the design team and other departments within the agency, facilitating cross-functional collaboration and ensuring alignment with overall agency goals and objectives.

Event Management 

• Take ownership of all brand events, including local launch events, tactical activations, and seasonal events, both online and offline, ensuring seamless execution from concept to completion.
• Lead the creative ideation process for events and activations, proposing innovative concepts that align with brand objectives and resonate with target audiences.
• Oversee the agency's scope of work, ensuring all responsibilities and deliverables are accomplished on time and in full, meeting or exceeding client expectations.
• Negotiate, prepare, and execute event plans and contracts, ensuring strict adherence to budgetary and timeline constraints.
• Lead event logistics, including vendor coordination, venue setup, and equipment management.
• Spearhead internal company events and projects, providing end-to-end event planning and execution guidance to the Events and Activations Team.

Project Management

• Ensure the efficient allocation of project resources and budgets, optimizing project spends to maximize ROI.
• Ensure efficient allocation of resources and budgets across projects, optimizing spends to maximize ROI.
• Oversee the tracking of sales revenue, expenses, and profit margins for each event, ensuring accurate reporting of profit and loss per project
• Ensure all responsibilities and deliverables are accomplished on time and in accordance with client expectations
• Collaborate closely with cross-functional teams to develop comprehensive activation plans and drive digital promotion efforts to ensure a seamless event planning process.

Partnership Coordination 

• Cultivate and maintain strong, strategic relationships with partners and clients, ensuring exceptional service, successful project outcomes, and long-term relationships.
• Manage all partner deliverables and supplier-related communications, including managing payment requests, securing necessary permits, and obtaining documentation like official receipts and invoices to ensure timely processing and fulfillment of all contractual obligations.
• Oversee all aspects of artist management for events, including sourcing, booking, and coordinating hosts, performers, influencers, and other talent to align with event objectives.

• Liaise with artists and their representatives to manage logistics, hospitality, and any special requirements.
• Collaborate with cross-functional teams to leverage artists' influence to boost event visibility and drive audience engagement. 

Growth, Expansion, and Business Development

• Establish, plan, organize, document, and grow the Events business, both digitally and traditionally, for Skyrocket Studios PH Inc., driving revenue growth and market expansion.
• Identify and pursue opportunities for growth within the Events sphere and broader ecosystem, exploring new markets, services, and partnerships
• Forge partnerships within the Events community to enhance business opportunities and foster collaboration that contribute to the agency's success and reputation as a leader in event management.

Pitches and Presentations

• Address complex client expectations by developing tailored event solutions that align with business objectives while maintaining creative excellence.
• Lead strategic event pitches for prospective clients, showcasing innovative concepts and activation strategies to meet client needs.
• Prepare and present compelling event strategies and concepts to clients, articulating the rationale behind event planning decisions.
• Support the creation of presentation materials and effectively communicate ideas to internal teams and clients.
• Participate in pitch presentations, offering strategic insights and recommendations to enhance event activations.

Organization and File Management

• Maintain systematic storage, inventory, and organization of all Events-Production equipment, ensuring availability and readiness for events.
• Maintain systematic storage and organization of client files within designated Google Drive folders, including assets, documentation, briefs, and other relevant materials
• Ensure proper permissions are set for all files to maintain confidentiality and data security

Industry Knowledge 

• Be knowledgeable on market developments and opportunities around the advertising, digital, creative, technology, marketing, and consulting industries
• Stay updated on industry trends and best practices related to creative operations and project management
• Participate in training programs and workshops to enhance skills and knowledge in operational processes and tools
• Collaborate with team members to share insights and best practices for continuous improvement

Requirements:

• MUST HAVE a minimum of 5 years of experience in events management, with a proven track record of planning and executing large-scale events across various formats AND a background in managing an events team.
• Strong leadership and team management skills, with the ability to inspire and motivate a team of creative professionals to achieve excellence.
• Proven track record of effectively liaising with external stakeholders, including experience in sourcing, negotiating contracts, and managing vendor relationships.
• Hands-on experience in efficiently managing resources and budgets to optimize project outcomes

• Proven experience managing multiple projects for well-known brands simultaneously.

• Knowledgeable in digital marketing, advertising, creative, and technology industries is preferred.
• Proficient in Google Suite softwares, especially Google Sheets, Docs, and Slides.
• Highly organized and can utilize digital collaboration tools like Google Drive and ClickUp.
• Exceptional interpersonal, pitch, verbal, and written communication skills.
• Keen eye for detail and commitment to meeting deadlines.
• Open to constructive feedback and dedicated to enhancing customer satisfaction.
• Collaborative mindset with a proactive approach and initiative.